Linda Newton   Director of Finance, Procurement & Business Services    newtonl@aaps.k12.mi.us   (734) 994-2635   Hours 8:00 AM to 4:30 PM        2018 MPPOA Purchasing Manager Of The Year

FY23/24 P-Card Calendar
FY23/24 AP Calendar 

AP check runs take place on Thursday at 10:00 AM every other week, the opposite of payroll. Holidays could alter check run dates.  

Invoice submittal cut off for each check run is the day prior to the check run date, at noon within reason.

Policies
Section 2120: Superintendent Contracting Authority
Section 3050: Financial Controls
Section 4000: Equal Opportunity/Non-Discrimination
Section 4120: Conflict of Interest

Bid Information
To access solicitation prior to FY17, go to archived solicitations  all closed solicitations from FY17 to current can be found on Michigan Inter-governmental Trade Network (MITN) at www.bidnetdirect.com/mitn.  Questions, contact Purchasing at 734-994-2635.

2022-2023 State of Michigan Bid Threshold is $28,048

Asset Disposal 

Purchasing Information
Purchase Order Term & Conditions
RFP Evaluation Criteria

Gift Card Purchases
Gift cards may be purchased with a P-Card using Trust & Agency funds only with prior approval of Finance on a case-by-case basis only.  Please contact the Purchasing department prior to purchase.

Purchasing Cooperative Contracts
REMC Website
REMC Ordering Procedures
Sourcewell
MIDEAL
Omnia Partners (formerly National IPA and U.S. Communities cooperatives)
E & I (Educational & Institutional) Cooperative
TIPS Purchasing Cooperative

Business Office Procedures & Process Information

Forms
Teal Special Instruction For Check Form
Funds Transfer Request Form
New Account Code Form
New World Access Request Form

Mail Process Information
AAPS Mail Procedures
AAPS Mail Form

Instruction Manuals
New World Instructions - New Vendor Entry
New World Instructions - Invoice Look-up
New World Instructions - Open PO Report
Accounting Manual

Contract Information
Consultant/Contractor Terms & Conditions
Contracted Service Required Signatures

Independent Contractor Information
Guidelines to Determine "Hourly Employee" and "Independent Contractor"
Consultant Agreement Form Process - Using Filemaker Pro

Conference Information
Conference/Workshop Procedure
Conference Reimbursement Form (print both pages)
Conference Reimbursement Form - fillable (print both pages) 

Copier Information
Canon, Lexmark, HP Printer Repair Information