Procurement & Business Services
Linda Newton
|
FY24/245 P-Card Calendar
FY24/25 AP Calendar
AP check runs take place on Thursday at 10:00 AM every other week, the opposite of payroll. Holidays could alter check run dates.
Invoice submittal cut off for each check run is the day prior to the check run date, at noon within reason.
AAPS policies and regulations can be accessed under the 'Policies' tab at: http://www.boarddocs.com/mi/aaps/Board.nsf/Public#
Policies
Section 2120: Superintendent Contracting Authority
Section 3050: Financial Controls
Section 4000: Equal Opportunity/Non-Discrimination
Section 4120: Conflict of Interest
Competitive Bidding 3050.R.01
Purchasing 3050.R.03
Purchasing Cards 3050.R.04
Conflict of Interest 3050.R.07
Bid Information
We look forward to doing business with new vendors. To access current competitive solicitations, please visit the Michigan Inter-governmental Trade Network located at www.bidnetdirect.com/mitn. All closed solicitations awards from FY17 to current can be found on Michigan Inter-governmental Trade Network (MITN) at www.bidnetdirect.com/mitn.
To access solicitation prior to FY17, go to the bids page on the district website.
2024-2025 State of Michigan Bid Threshold is $30,512
Asset Disposal
Purchasing Information
Purchase Order Term & Conditions
RFP Evaluation Criteria
Gift Card Purchases
Gift cards may be purchased with a P-Card using Student & School Activity Funds only with prior approval of Finance on a case-by-case basis only. Please contact the Purchasing department prior to purchase.
Purchasing Cooperative Contracts
REMC Website
REMC Ordering Procedures
Sourcewell
MIDEAL
Omnia Partners (formerly National IPA and U.S. Communities cooperatives)
E & I (Educational & Institutional) Cooperative
TIPS Purchasing Cooperative
Business Office Procedures & Process Information
Forms
Teal Special Instruction For Check Form
Funds Transfer Request Form
New Account Code Form
New World Access Request Form
Mail Process Information
AAPS Mail Procedures
AAPS Mail Form
Instruction Manuals
New World Instructions - New Vendor Entry
New World Instructions - Invoice Look-up
New World Instructions - Open PO Report
Accounting Manual
Contract Information
Consultant/Contractor Terms & Conditions
Contracted Service Required Signatures
Independent Contractor Information
Guidelines to Determine "Hourly Employee" and "Independent Contractor"
Consultant Agreement Form Process - Using Filemaker Pro
Conference Information
Conference/Workshop Procedure
Conference Reimbursement Form (print both pages)
Conference Reimbursement Form - fillable (print both pages)
Copier Information
Canon, Lexmark, HP Printer Repair Information